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Privacy Policy

Overview

Effective Date: July 3, 2025
Last Updated: July 3, 2025

RAIF is committed to protecting your privacy and ensuring transparency in how we collect, use, share, and safeguard personal data. This Privacy Policy describes the types of information we collect through our websites and digital platforms, how we use that information, and the choices you have in relation to your personal data.

We encourage you to read this Privacy Policy in full to understand how we handle your information. By accessing or using our website (https://www.responsibleaifoundation.com), you consent to the practices described below.

Scope

This policy applies to information collected through RAIF-owned digital properties, including websites, forms, research portals, learning platforms, event registration systems, and any official RAIF communications hosted online. This policy does not apply to third-party services, websites, or platforms that may be linked to or integrated with our services.

Information We Collect

We collect both personally identifiable information ("Personal Information") and non-identifiable data when you interact with our websites or services.

1. ​Personal Information You Provide

  • We may collect the following types of personal data directly from you:

  • Name, email address, and contact information

  • Organization, title, or role

  • Location (country, region)

  • Areas of interest or expertise

  • Event registrations, subscriptions, or feedback forms

  • Information you provide through inquiries or support requests

  • Payment and billing details (if applicable)

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​2. Information Automatically Collected

  • When you access our website, we automatically collect limited technical data such as:

  • IP address and location (approximate)

  • Browser type and version

  • Device identifiers and operating system

  • Referring pages and search terms

  • Pages visited, time spent, and interaction behavior

  • Cookie identifiers and other analytics data

  • This data helps us improve functionality, performance, security, and user experience.

How We Use Your Information

RAIF uses your information to:

  • Deliver programs, services, events, and certifications

  • Send updates, newsletters, or relevant research (with consent)

  • Respond to inquiries or support requests

  • Customize content based on user preferences

  • Improve website performance and services

  • Conduct research and engagement analysis

  • Ensure legal, security, and contractual compliance

We will not use your information for purposes other than those described without notifying you and obtaining consent where required.

Legal Basis for Processing (Under GDPR)

We process your information under one or more of the following legal bases:

  • Your consent, where required (e.g., subscriptions, cookies)

  • Our legitimate interests, such as analytics, communications, and event delivery

  • Contractual necessity, to provide services or respond to your requests

  • Compliance with legal obligations, such as record-keeping and auditing

Cookies and Tracking Technologies

RAIF uses cookies, web beacons, and analytics tools (such as Google Analytics) to:

  • Analyze usage patterns and site traffic

  • Store user preferences

  • Improve website usability and navigation

  • Track marketing campaign effectiveness

You may disable or control cookies through your browser settings. However, some features may not function properly if cookies are disabled.

Data Sharing and Third Parties

We do not sell your personal information. We may share your data with trusted third parties who help us operate or improve our services, including:

  • Website hosting and maintenance providers

  • Email and communication platforms

  • CRM and analytics tools

  • Event management systems

  • Payment processors (for billing purposes)

All service providers are bound by contractual privacy and security obligations.

We may also disclose information:

  • If required by law, subpoena, or court order

  • To investigate or prevent misuse, fraud, or threats to safety

  • With your explicit consent

International Data Transfers

As a global foundation, RAIF may transfer personal data across international borders, including to the United States. When data is transferred outside the European Economic Area (EEA), we ensure adequate protection using:

  • Standard Contractual Clauses (SCCs)

  • Data Processing Agreements (DPAs)

  • Other legally approved mechanisms under GDPR

Data Security

We use robust technical and organizational measures to protect personal data against unauthorized access, misuse, loss, or alteration. These include:

  • Data encryption (in transit and at rest)

  • Role-based access controls

  • Secure hosting infrastructure

  • Multi-factor authentication for systems

  • Regular audits and vulnerability testing

While no system is completely secure, we follow best practices to minimize risks and respond swiftly to incidents.

Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by law. Data is securely deleted or anonymized when no longer needed.

You may request deletion of your data at any time by contacting us (see Contact section below). We may retain limited data where legally required.

Data Retention

Depending on your jurisdiction, you have the right to:

  • Access a copy of your personal data

  • Correct inaccurate or outdated data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to or restrict processing in certain circumstances

  • Receive data portability (machine-readable format)

California residents have the additional right to:

  • Know what personal data we collect and why

  • Request deletion of collected information

  • Opt out of the “sale” of personal data (we do not sell data)

To exercise your rights, contact support@responsibleaifoundation.com. We will verify and respond to valid requests within applicable legal timelines.

Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we may have unintentionally collected such data, please contact us to request removal.

External Links

Our website may contain links to third-party sites. RAIF is not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policies of those third-party sites before sharing any personal data.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal, technical, or organizational changes. When updates are made, the "Effective Date" at the top will be revised. We encourage you to review this page regularly to stay informed of any changes.

Third-Party Content and Disclaimer

RAIF’s website may include information, resources, links, event listings, reports, and content sourced from third parties, including academic institutions, government organizations, public databases, partners, or external websites. RAIF does not claim ownership of third-party materials unless explicitly stated. Such content is shared for informational and educational purposes only, and we aim to provide proper attribution or credit wherever applicable.

We do not guarantee the accuracy, completeness, or timeliness of third-party content. Inclusion of any link or reference does not imply endorsement or affiliation. You acknowledge that:

  • The information presented may be outdated or subject to change without prior notice.

  • RAIF is not liable for any reliance you place on the content or actions taken based on it.

  • We will make reasonable efforts to update our content based on available and verified information, but make no warranties of accuracy or continuity.

Users are encouraged to verify information independently or consult original sources when making decisions based on third-party content linked or mentioned on our platform.

Contact

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

Email: support@responsibleaifoundation.com

We are committed to handling your inquiries promptly and transparently.

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